Bookkeeping for Startups: Everything You Need to Know Simple Accounting Software For Entrepreneurs

startup bookkeeping

The P&L statement clearly sets out your company’s earnings versus its losses. It essentially gives an account of the bank balance at the end of a given period, once customers have paid you and you’ve paid suppliers.

  • Because these documents need to be handled correctly, invoices are often paid by a dedicated purchasing team, or are executed by the finance team themselves.
  • Despite knowing the importance of meticulous bookkeeping in business continuity and growth, startup owners tend to either hire inexperienced professionals or do the bookkeeping themselves.
  • The answer depends on your familiarity with accounting principles and the amount of time you have available – apart from the other demands of getting your new business off the ground.
  • The Balance sheet free feature of FreshBooks makes it more accepting and user friendly to new startups.

NetSuite ERP has modules for payroll services and human capital management within its integrated process workflow. Outsourcing accounting services is a common practice among small businesses. According to a report by Wasp Barcode on critical accounting challenges, 71% of SMBs pay for professional services to perform at least one accounting function, which includes bookkeeping. Is a cloud-based accounting software platform for small businesses. Through Xero, small business owners and their advisors have access to real-time financial data any time, anywhere, and on any device. For example, it might be best to perform a bank account and credit card reconciliation and enter all cash transactions each month. Once a quarter, you could then review your financial statements and make adjusting journal entries as necessary.


We recommendQuickBooks Online(“QBO”) as the right bookkeeping software for early-stage companies and high growth small businesses. It’s the leading small business accounting software in the US for small businesses, and interfaces nicely with other automated systems like payroll.

  • It is great for small business owners needing very few features.
  • Accounting is deciphering your financial records for everything from paying the right taxes to strategic business decision making.
  • Use your bookkeeping software or an Excel spreadsheet to enter all of your transactions.
  • For most businesses, a professional accountant is a significant drain on liquidity when margins are still razor-thin.
  • From concept to profitable enterprise, Intelli Bookkeeping will be with you every step of the way.
  • You’d be surprised how many startups fail solely due to the absence of simple financial accounting culture.

Most early-stage companies are going to raise a SAFE, convertible note or preferred equity to get going. When doing bookkeeping for startups, you need to make sure that you account for these fund raises correctly. We recommend you do what are called “intra-month reconciliations.” This means you should look at your books and transactions in the middle of the month, not just after it’s over. By reconciling some of your transactions in the middle of the month and getting all that information into your bookkeeping software, you’l reduce your workload at the end of the month. Plus, you’ll give yourself more visibility into your performance. Their system has a solid audit trail, works easily online, and interfaces with your accounting system automatically, saving you time.

Connect Your Accounts To Bookkeeping Software

Kruze’s bookkeepers will work with you to find the financial delivery date that works for your needs. So, here are the basics of bookkeeping for startups – in particular, early-stage companies that have or are going to raise outside venture capital or seed funding.

startup bookkeeping

Xero offers an ecosystem of over 800 third-party apps and 200 plus connections to banks and other financial partners. Keeping accurate accounting from day one can make your job a lot easier in the long run, and avoid costing you time and money. At the very least, you’ll need to make sure you are keeping accurate records, even if your startup isn’t ready for an in-depth financial analysis. Remember the difference between your income and cash flow statements, above? If you use what’s called accrual accounting, accounts receivable appear in your income statement the moment a contract has been entered into. Before you do anything else, take the time to establish separate accounts for your business.

Count On Punch To Treat Your Business As If It Were Our Own

These are in the areas of online payments and document management. The thing is that, in this day and age, it is really best to use software stacks—specialized tools built around a general platform. In this way, you can increase efficiency and visibility in different areas of business. With all this automation, you’ll have more time to focus on building and promoting your business. Moreover, Sage Business startup bookkeeping Cloud Accounting’s dashboard gives you a holistic view of your cash flow, allowing you to keep track of your business’ finances even from your mobile device. Use Stripe to accept payments from debit and credit cards, Apple Pay, and Google Pay for online invoices sent from Xero. Accept payments faster online with a debit or credit card, or with select third-party payment services, right from the invoice.

If startups bring in a ton of cash, this metric will help the business see if their finances are treading water or making a profit. Many small business owners create this statement when investors want to see how profitable the business is. Similar reports that are called profit and loss statements will be made too. An income statement will show how profitable your business is over a reported period. It displays a startup’s revenue subtracted from their expenses and losses. Use your bookkeeping software or an Excel spreadsheet to enter all of your transactions. Integrated financial accounts make this more comfortable, but you still want to document every cash transaction.


Xero also boasts excellent customer feedback, as they maintain a 4.4 average score out of 5 on GetApp. We love how they’re constantly evolving and improving their platform, which is a major reason Xero nears the top of our best for small businesses accounting tools review. Like other top applications, Xero works well with other third-party solutions. These include Square, Vend, Expensify, Mogul, and Zenpayroll. Lastly, it also has mobile apps for both iOS and Android devices. Also, the software provider offers self-service learning tools. And, it has a large active community of users that help each other optimize their software use.

startup bookkeeping

FreshBooks is best for those Companies That Issue Recurring Invoices or Use Subscription Models. The Balance sheet free feature of FreshBooks makes it more accepting and user friendly to new startups. The other giant time-waster for accountants is manually entering data from paper records. But digital documents are already digital, and your expense and accounting tools can extract the key data directly from them. On top of simply recording and balancing the company’s transactions, accountants also need to keep proof that transactions with third parties actually took place. While your credit card or bank statement does this in theory, it only does so from your point of view.

Managing Cash Flow in Today’s Economic Climate

As long as transactions are legitimate and provable – and they’re eligible for tax relief, of course – you should have no issues with filing tax returns. Another feature of company accounting is the way you deal with taxes. As noted above, company expenses are typically tax deductible. Each of these needs to match, and your overall accounts payable balance should be reflected in the general ledger. Because these documents need to be handled correctly, invoices are often paid by a dedicated purchasing team, or are executed by the finance team themselves. For example, suppose your general ledger shows that a customer paid you $10,000 in January. Now suppose that your bank account statements for January and February have no record of that payment ever arriving in your account.

What are the three types of accounting software?

  • Billing/ Invoicing Software. Accounting software in the operational field of invoicing/billing takes care of companies' basic billing activities.
  • Payroll management system.
  • ERP Systems.

Key features include tax reporting, real-time payout monitoring, foreign exchange tracking, automated mass payouts, and risk mitigation. It also has robust reporting capabilities that allow for detailed and accurate bookkeeping. Tipalti Approve is one of the go-top bookkeeping platforms for startups. It is a top procurement management solution that simplifies key financial processes from purchase request management to approvals. Moreover, it is also known for its ease of use, especially with its vendor onboarding and management modules. With these tools, users can easily collaborate with third-party organizations to optimize financial and bookkeeping processes. Leaving the bookkeeping responsibilities to an experienced professional, however, is no longer enough.

Its hassle free setup lets you get your accounting up and running in no time. And of course, that doesn’t mean starting from scratch with a blank Excel file. There are wonderful tools – like Xero, among others – designed to give you all the structure you need.

  • However, a startup accountant influences strategic decisions supported by critical insights when a venture gains momentum.
  • You figure out your products or services, pricing, payroll, and any number of other priorities before you get to financial record-keeping.
  • We recommend you do what are called “intra-month reconciliations.” This means you should look at your books and transactions in the middle of the month, not just after it’s over.
  • Furthermore, it also has a supplier portal that helps users collaborate with their vendors.
  • As an added benefit, handling your own financials will allow you to truly grasp how money flows in and out of your business.
  • When every new day brings new challenges, we make sure your accounting team exceeds your expectations and keeps you ahead of the game.
  • If you’ve already used QuickBooks in the past, say the desktop version of QuickBooks, you may want to upgrade to the online version.

Lastly, DocuPhase is deployed according to your business needs. So, it is only available via a quote-based subscription plan. Also, Trolley works seamlessly with other third-party applications, including CRM, accounting, and productivity.